Mail Pilot automatically organizes an entire thread, or discussion, at once. So if you complete a message, its thread is sent to the archive. If a new reply arrives in that thread, the thread automatically comes back to your inbox.

Mail Pilot is based on the fact that all messages require action — from simply reading and deleting to paying a cell phone bill. Thus, all messages are organized by a status of Incomplete or Complete.

All messages arrive as Incomplete. Reading them does not change their status (there is no such thing as read or unread in Mail Pilot).

Learn more about Complete & Incomplete »

Mac

When you're finished with any actions associated with your message, simply Complete it via the Complete button in the bottom action bar, by pressing the space bar on your keyboard, or by clicking the check mark in the message list.

The following are included under Incomplete:

  1. Inbox
  2. Reminders
  3. Set Aside
  4. Drafts

Messages that you've Completed can be accessed anytime via the Completed Archive in the Source List, or searching.

The following are included under Complete:

  1. Archive
  2. Sent
  3. Trash

Keyboard Shortcut

Space bar — complete the selected message(s)

iPhone & iPad

When you're finished with any actions associated with your message, simply Complete it via the Move menu in the navigation bar when a message is open, by tapping the checkcircle in the message list, by swiping the message from right to left in the message list, or by tapping & holding the message, and flicking left.

Use reminders for time-sensitive messages which require your attention or action at a specific time in the future.

When you Set a Reminder for a message, you choose a date on which you'd like to act on it in the future. Mail Pilot will keep track of it and prompt you when it's time to deal with it.

Learn more about Reminders »

Mac

Click the Remind button on the bottom action bar. You can select a date in the calendar or click the arrow to type in the date.

The confirm button will automatically update to show you the number of days in the future for which you're setting a reminder to help put your Reminder in context.

Keyboard Shortcuts

R — Show the date selector text box

If you know the exact date for which you’d like to set a reminder, simply press “R” and begin typing the date.

1-9 — Show the date selector calendar, pre-selecting number of days in the future

If you’d like to set a reminder for a specific number of days in the future, just press any number 1-9. So, if you want to set a reminder for tomorrow, press the number 1, hit enter, and you’re done.

Mail Pilot will display that date on a calendar to show you context as you set the reminder. You can select a different date before confirming if you need to adjust it.

Accessing Reminders

Mail Pilot keeps track of Messages with reminders so they’re not cluttering your Inbox. They’re organized by date and can be accessed anytime via the Sources panel. Within the Incomplete category, you'll find Today and Upcoming. Today's Reminders are also pinned to the top of your Inbox.

iPhone & iPad

Tap "Move" when the message is open and select "reminder" to pick a date. To view today's reminders, open your device's Today Tab in the Notification Center, or tap the alerts button in the bottom left corner of the inbox.

Scrubbing

In the message list, scrub a message from left to right, further to remind in an increasing number of days. Release the message on the number of days you would like to be reminded in.

Lists allow you to collect, group and organize messages across all of your accounts.

Learn more about Lists »

Mac

Click the Lists button on the bottom action bar. You can begin typing the name of the List to which you'd like to move a message. Mail Pilot will autofill as you type, so as soon as you see the name of your list, just hit enter, and you're done.

You can also click the arrow button to reveal a drop down listing of all your Lists. Simply click the name of the List you'd like to send a message to, and hit enter or click "Move to List".

Keyboard Shortcut

L — Simply press “L” and begin typing the name of the List to which you’d like to move a message. Mail Pilot instantly autofills suggestions as you type, so you type as little as possible.

Create a new List

If the List doesn’t already exist, Mail Pilot automatically creates the List for you after you type it. Just follow the directions above. Mail Pilot will tell you that you're creating a new list; all you have to do is hit enter.

Drag and Drop

You can drag and drop messages directly from your Message List into a List in your Sources panel. You can even select multiple messages by ⌘-clicking messages, and dragging them onto a List in your Sources panel.

Accessing Lists

Access messages that you've moved to Lists anytime via the Sources panel. You'll find both Incomplete and Completed items within each List

iPhone & iPad

Move to a list when a message is open by tapping "Move" then "List". Move to the most recently used list from the message list by tapping & holding a message, and flicking right.

Set Aside is the email equivalent to clearing off your desk so you can focus on the task in front of you. Set Aside messages that you don't yet want to process or organize to gain more clarity and focus in your inbox. When you have more time, you can drill through your Set Aside messages.

Learn more about Set Aside »

Mac

Click the Set Aside button on the bottom action bar.

Keyboard Shortcut

S — Simply press “S”

Drag and Drop

Drag and drop messages directly from your Message List into Set Aside in your Sources panel.

Set Aside messages

Access messages that you've Set Aside anytime via the Sources panel. You'll find Set Aside under the Incomplete section.

iPhone & iPad

Set a message aside via the move menu when the message is open, or in the message list by tapping & holding, then flicking up.

Mac

Moving to folders — You can move messages to existing folders/labels by selecting the ellipsis in the bottom right of the Action Bar or by typing "f".

Creating new folders — After opening the folder selector, simply type the name of the folder you would like to create, and if it doesn't already exist, Mail Pilot will create it for you.

Accessing folders — You can access existing folders/labels via the Source List by selecting the arrow on the left of each of your accounts.

Keyboard Shortcut

F — Open folder selector

iPhone & iPad

When a message is open, tap move, then scroll to "Folder", then select a folder.

Mac

To delete a message, simply use the delete key on your keyboard or click the additional actions ellipses on the action bar.

Keyboard Shortcut

Delete — Delete

iPhone & iPad

When a message is open, tap move, and scroll to Delete. In the message list, tap & hold a message, then flick down.